Tools of Trade
Live check-in / check-out with timestamps and staff assignment, serial-number tracking and condition photos, automatic re-order reminders at your thresholds — and loss reports that flow straight into incident workflows.
From staff onboarding and fleet to AI-assisted case notes and NDIS billing — Siava brings the moving pieces of an Australian care provider into one warm, accessible workspace.
100-point ID verified
Made with heart
NDIS billing ready
Purpose-built for the people who put people first
One calm, accessible dashboard for appointments, notes, compliance, leads and finance — so your team starts every day knowing exactly what matters.
Made with heart. Designed to be calm, clear and accessible — for the people who run care, not just the people who write software.
No more spreadsheets, scattered drives and chasing paperwork. Siava brings the day-to-day of running a care provider into a single, friendly workspace your whole team will actually enjoy using.
Live check-in / check-out with timestamps and staff assignment, serial-number tracking and condition photos, automatic re-order reminders at your thresholds — and loss reports that flow straight into incident workflows.
Service, rego and insurance alerts at 30 / 14 / 7 days, licence-gated bookings and mileage reconciled against client visits — pool, leased and owned cars in one dashboard.
Track CPD hours by discipline — OT, PT, Speech, Psychology — store certificates and reflections, and get AHPRA expiry alerts with a team-wide progress view.
Auto-generated tickets linked to client and author, snooze with wake-up reminders, shared vs private visibility, complaint flagging, and an SLA dashboard for your oldest items.
Snap a receipt with amount and GST, link it to a client for billable passthrough, filter by category — Fuel, Travel, Equipment — and bulk "mark as paid" after reimbursement.
National 100-point identity verification (Primary 70pts, Secondary 40pts, Photo) with documents auto-filed per staff member, an org-wide compliance view of what's missing, plus performance-review schedules, 1:1 logs and mentorship-hour tracking.
Tokenised, device-agnostic links that need no login. A 13-step self-guided onboarding lets candidates upload their own documents, while HR watches live progress, days-in-onboarding metrics and missing items — with a full audit trail and links that expire on completion.
Every module shares the same clients, staff and history — so the right hand always knows what the left is doing.
From the cities to the regions, Siava keeps teams, services and communities in sync — every site on one platform, every participant supported, wherever care needs to reach.
Siava is growing fast. These modules are in active build and rolling out to providers throughout the year — shaped by the teams who use Siava every day.
Conflict-free drag-and-drop rostering with automatic travel time between visits, smart reassignment for last-minute changes, and client SMS / email confirmations.
Templates for referrers, plan managers and alumni, segmentation by status, source and postcode, with open / click tracking and A/B subject lines.
Built-in signing with audit trails and timestamping, auto-routing to client / NOK / GP, version history with superseded copies, and bulk re-issue on template updates.
Pre-built boards for finance, operations, clinical and growth, cohort analysis on origin and retention, productivity vs target, and scheduled weekly PDF distribution.
Live plan-budget tracking per participant and category, bulk claim submission to PRODA / PACE, auto-flagging of sessions billed against exhausted budgets, and plan-review countdowns.
Siava's roadmap is shaped by providers. Got a workflow that's holding your team back? We'd love to hear it.
Share an ideaStart with the core platform, then switch on the packages that match how your organisation works. No bloat — just the capabilities you need.
A compliance assistant that flags vague language, missing goals and grammar in case notes, plus scheduling matches by location, preference and KPIs. Inline suggestions you can accept, edit or ignore — trained on de-identified, NDIS-aligned phrasing.
Your whole workspace in the field — resolve open tickets, smart contact search ("last Wednesday's referrer"), a daily AI brief on overdue items, underbooked staff and revenue movement, and voice-to-note incident reports.
Itemised Compulsory Third Party billing with insurer tariff mapping, ready-to-use CTP / RTW / ADL assessment templates, one-click "request more funding" with evidence attached, and a live quote register.
Purpose-built for Positive Behaviour Support teams — BSP, interim BSP and functional behaviour assessment templates, a mentorship platform for supervision-hour logging, participant-level fund management, and restrictive-practice tracking with compliance prompts.
Support-worker roster management with shift swaps and sleepovers, a WHS document library synced with safety regulations, AI incident forms with photo capture, and an Express HR public portal for day-zero onboarding.
Tell us about your service and we'll map the right core + packages for your team in a 30-minute walkthrough.
Book a demoSiava is built by people who believe better software means better care. These values shape every decision we make.
We put people at the centre of everything we do.
Secure, reliable and built on trust.
We care deeply about the people we support.
Bringing teams, services and communities together.
We grow and achieve more when we work together.
See Siava with your own workflows. Book a 30-minute walkthrough and we'll show you exactly how it fits the way your team delivers care.